who is registered with the Information Commissioner's office and is the
assigned Data Controller. The purpose of this policy is to inform you how I
collect and use your personal information both via this site and during the provision
of counselling / psychotherapy services.
This policy covers my justification for processing any sensitive data that you provide to me.
Why do I collect and use your information?
To respond to your enquiries about treatment.
To contact you about your sessions, invoices and appointments.
To provide you with the best possible treatment and service.
To keep important notes relevant to your counselling /psychotherapy.
What information do I collect?
I collect your contact details, home address, GP details
(as required by my professional bodies) and information relating to your counselling /
psychotherapy including for example, sensitive information such as health information,
which you choose to share with me; I collect this information directly from you.
For example when you fill in any contact form or share information with me on a voluntary basis.
Legal basis for using your information
I use your personal information, including your sensitive personal information with your consent
to support your counselling / psychotherapy.
I may use your sensitive personal information, where this is necessary
for the purposes of protecting you from risk of serious harm to either yourself or others,
where there is a substantial public interest in doing so.
How I comply with the law.
I comply with the law in order to protect your sensitive personal information (as required by Part 4 Schedule 1 of the Data Protection Act 2018)
I keep accurate and up to date records, record only the minimum data
I need for the purposes described above, I de-personalise any data that I record wherever possible.
I retain your data for the minimum time necessary and do not transfer your data outside the UK.
I use password protection and other security methods to safeguard your data and
I delete your data securely when no longer needed. Your rights in relation to your data are explained below.
Who do I share your information with?
Your therapy is confidential, and your information will
not be shared with third parties except in exceptional circumstances and any
legal requirements set out above.
Security and retention
Protecting your data is of great importance to me, and I have put in place suitable physical,
electronic and managerial procedures to safeguard your information.
I hold your information while I am working with
you and providing you with counselling /psychotherapy. Following completion of your
therapy basic records are retained for a period of five years in keeping with professional requirements.
Sessional notes are shredded three months following your final session and any emails are deleted.
You have a number of rights with regards to your information. In some circumstances, and where it will not result in harm to you, you can:
Access and obtain a copy of your information.
Require me to amend incorrect or incomplete information.
Require me to stop collecting or delete your information.
Object to the way I am processing your information.
If you would like to exercise any of these rights, put through a request for a copy of your data or make a complaint, please contact me via firstname.lastname@example.org
If however you are not satisfied with the outcome of your complaint then you can report your
complaint to the Information Commissioners office who are the Data Privacy Regulator for the UK http://ico.org.uk/concerns/handling/. Telephone 03031231113.
Last Updated 13th May 2020